Reception Administrator

The main purpose of the role is to be first point of call for all clients and visitors to reception, together with other office administrative duties. Key responsibilities of the role include:- To provide reception and telephone cover on a daily basis To undertake daily banking To liaise and arrange collections of parcels with couriers To prepare and distribute daily staff lists across the office and encourage staff to keep calendars up to date To undertake administration for the annual fee protection project To monitor and distribute fax and email traffic to relevant staff To assist with departmental filing To print client invoices as and when required To deal with the post in and post out on a daily basis To monitor and process purchase ledger invoices To undertake the maintenance of the AML software/compliance Client meeting set up and clearing rooms post meetings To bind client accounts To undertake the weekly fire checks for the office Managing petty cash and monthly reporting to the Purchase Ledger department Coordinating and monitoring the off-site storage facility through a third party provider To get office supplies as required Administration support for all departments, as and when required Ad hoc duties and projects, as and when required Requirements Experience of working within a client facing role, both on the telephone and in person - essential Computer Experience - Word, Excel and Outlook - essential PowerPoint - desirable Skills required: Self motivated, flexible and able to take the initiative Team player able to develop good relationships with all staff and external clients Excellent organisational and administrative skills