HR Assistant

Our Client are looking to recruit 2 HR Assistants to join their team on a temporary to possible permanent basis. the temporary assignment will last approximately 8-12 weeks and is to start immediately. Ideal candidates will have some experience in a HR role, and experience especially in transactional HR. As you will be dealing with a high volume of transactional HR tasks experience in using multiple HR systems with speed and accuracy in a fast paced environment will also be desirable. Responsibilities include; • To maintain and develop the recruitment and selection process across the organisation • To process recruitment and other information in a timely manner. • To deal effectively and efficiently with all recruitment queries from both internal and external applicants, including dealing diplomatically and professionally with sensitive or difficult situations, while ensuring deadlines are met. • To collate and process the relevant paperwork for vacancies and ensure that the vacancy control authorisation is in place prior to the post being advertised. • To actively manage and monitor receipt of all pre-employment checks e.g. DBS, References etc, updating ESR and office systems as appropriate. • To issue Contracts of Employment to new starters, and send variation letters to staff to inform them of contractual changes as they occur. • To effectively and efficiently process and input payroll changes on ESR. • To undertake monthly registration compliance audits, producing reports and escalating risks as appropriate. • To support the administration of the childcare voucher scheme for employees, and any other staff benefit scheme introduced by the organisation. • To advise managers and staff on routine HR queries, e.g. sickness absence, recruitment, terms and conditions of service, seeking advice and guidance as necessary. • To be responsible for maintaining effective office systems and procedures, making maximum use of technology and updating information and process logs as appropriate. • To ensure that files and records are maintained, stored and retrieved appropriately, including the maintenance of computerised information systems. • To open, date and distribute incoming post for the HR team. • To provide an efficient and effective administrative service as part of the HR Team - this may include receiving telephone calls, updating the call log, minute taking, meeting planning, diary management, filing, maintenance of databases, photocopying etc. • To make travel and accommodation arrangements. • As part of the wider team, to review working practices and suggest improvements, ensuring continual quality improvement. • Required to comply with all relevant national and local statutory and mandatory requirements including Health and Safety, Infection Control. Essential requirements • NVQ level 3 or equivalent. • Experience of working in a busy office environment. • Recent experience of HR administration work. • Experience of working within an environment delivering excellent customer service. Please only apply to this role if you are immediately available or available within 1 weeks notice to start.