Personal Assistant

Hays Specialist Recruitment Limited ,
Leeds, West Yorkshire
More Details
Job Type: Full-time

Overview

Personal Assistant - Leeds Develop a high-flying business and career with us. When you develop a high-flying business like ours, it also gives you an opportunity to take your career to new heights. This is an established global distributor of lubricants and consumables, components and spares, repair and maintenance, safety and GSE, tooling and tyres for the aviation industry. We partner over 100 major OEMs in distributing their products in over 80 countries and seek a driven applicant, who can partner our efforts. We are currently recruiting for a: PA to Director 37.5 hours per week. This role will support our Director and report to our Office and Facilities Manager. We are looking for individuals who have demonstratable previous experience of working in a fast-paced and rapidly growing business. Main aspects of the role: Manage Director's outlook mailbox and calendar, assessing priority of appointments and reallocation as necessary Process and respond to incoming correspondence, including screening telephone calls to the main office line Booking and arranging travel, transport and accommodation, including the acquisition of visas or other associated travel documentation Organising meetings, attendance at events and conferences Liaising with stakeholders at all levels, including suppliers and customers Prepare meeting agendas, perform research for meetings and take minutes/ notes Involvement of assistance towards non work-related activities as and when required Prepare meeting rooms for business lunches, ordering food and drink as required Ability to offer a degree of flexibility regarding out of hours contact, given the nature of the business We are looking for applicants with the following: Experience Previous relevant experience in a similar role for a fast-paced business Ability to positively respond to and accept changes associated with rapid business growth Demonstratable resilience in managing a high workload and conflicting priorities, whilst working under pressure and to tight deadlines Experience of dealing with stakeholders at all levels of seniority, confidently and respectfully articulating sometimes difficult messages Experience of managing electronic diaries and scheduling meetings, including the creation of agendas Proficient in Microsoft Office and standard IT applications Experience in taking notes or minutes accurately Evidence of working in an environment that offers constructive professional feedback and using this as a positive continuous improvement opportunity Skills Exceptional influencing and negotiating skills Ability to adhere to and maintain the highest levels of confidentiality Keen attention to detail, maintaining high levels of accuracy Excellent communication skills (both verbal & written) Integrity and honesty Excellent organisational skills with the ability to coordinate and prioritise activities Innovative and proactive with a problem-solving approach Determined and committed to meet the highest quality standards Ability to establish and maintain effective working relationships at all levels internally and externally, including customers and suppliers Ability to handle and prioritise a heavy workload, whilst remaining calm under pressure Enthusiasm and self-motivation, with a desire to succeed Positive approach to challenges, demonstrating resilience and flexibility Ability to work under own initiative and independently with minimal supervision Qualifications Degree level qualification in Business Administration or another relevant subject (Desirable) As a minimum, GCSEs in Maths and English at level 4 or C grade (or functional skills level 2/ equivalent qualification) Additional qualifications in Business Administration, Administration or other relevant qualification Customer Service or equivalent qualification If you are interested in finding out more, or would like to apply, please send your CV and covering letter to the HR Manager for review. Due to the amount of applications we receive, applicants who are unsuccessful or do not meet the minimum requirements listed, may not be notified. Hays Specialist Recruitment Limited acts as an employment agency for permanent recruitment and employment business for the supply of temporary workers. By applying for this job you accept the T&C's, Privacy Policy and Disclaimers which can be found at hays.co.uk

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