35408 - Personal Assistant

PERSONAL ASSISTANT EDINBURGH 12 MONTH INITIAL CONTRACT Pontoon has an exciting opportunity for a Personal Assistant with project exposure to join our global financial services client based in Edinburgh on an initial 12-month assignment. Our client has served UK customers for over 50 years with their financial needs. Their services include asset servicing, asset management, private equity and hedge fund administration, broker-dealer services, depositary receipts, corporate trust and treasury services. Must have experience working on projects Day to Day Responsibilities: Diary management Arranging internal and external meetings Booking meeting rooms and ordering refreshments/catering as required Collation and preparation of meeting information including setting agenda's Ensuring accuracy of details and collation/preparation of all relevant paperwork Preparing letters, presentations and other documents using PowerPoint, Excel, Word, Visio, Adobe o Collation and distribution of weekly and monthly status reports o Consolidation of project plans o Ownership of action logs Minute taking Managing incoming mail (postal, internal and electronic), prioritising and highlighting urgent matters and dealing where possible Managing incoming telephone calls, dealing where possible, taking comprehensive telephone messages and highlighting urgent matters to the appropriate personnel or another member of the team Coordinating travel arrangements and itineraries What I'm looking for: Extensive Financial Services experience with senior management exposure Must be able to use initiative to obtain results and be able to prioritise work and meet deadlines whilst working under pressure. A proven experience of working with confidential information, they must have excellent customer-care skills, good written ability, and be able to communicate effectively at all levels. Must have good computer skills and be an advanced user of Word, Excel, PowerPoint and be a proficient user of MS Project Need to have a flexible approach, require minimal supervision, and can work on their own initiative. Candidates will ideally show evidence of the above in their CV in order to be considered. Please be advised if you haven't heard from us within 48 hours then unfortunately your application has not been successful on this occasion, we may however keep your details on file for any suitable future vacancies and contact you accordingly. Pontoon is an employment consultancy and operates as an equal opportunities employer.