LEGAL SECRETARY - ADMINISTRATOR

Maze Recruitment Services Limited ,
Cambridge, Cambridgeshire
More Details
Job Type: Full-time
Salary: £22,000 per annum

Overview

Are you currently a Legal Secretary or a Legal Administrator looking for your next role with a forward-thinking law firm?? If so, my client is looking to recruit an Administrator for a busy department to support Fee Earners in the Private Client Department. We will also consider candidates with non-legal experience as long as you have strong administration and is willing to learn new skills. £22, 000 - £26,000 depending on experience Main Responsibilities You will support the Client Care Leader in all aspects of the execution of their allocated solicitors’ day to day workload by providing exceptional and proactive administrative support, through: Obtaining an understanding of client requirements to provide exceptional client-focused service to both the solicitors and clients. Checking, amending and formatting of letters and other documents produced by the Document Production team Liaising with the Solicitor and Team Leader in producing associated documentation e.g. enclosures as directed, with support from Business Support Assistant. Opening of their team’s hardcopy and electronic files as instructed by Solicitor or Team Leader. Providing additional support functions for their team, including photocopying, scanning, filing and carrying out searches within internal case management systems assisting the Client Care Leader to update contact information when required in order to maintain an accurate and complete client record. Supporting the Team Leader in marketing activities including involvement in the preparation of presentations and hosting of events/meetings. Research client information and other matters as directed by Client Care Leader or solicitor. In the absence of the Client Care Leader monitor emails and other correspondence on behalf of solicitors. Dealing with requests, queries or enquiries; acting as the point of contact in Client Care Leader’s absence and ensuring relevant matters are dealt with or escalated as appropriate. Working with the wider Client Care group to ensure consistency of approach and provide cover to support teams across their location. On the request of the Client Care Leader or solicitor request cheques, bank transfers and paying in money received, as appropriate Complying with all company policy, system and house style requirements Undertake tasks and any other reasonable duties from time to time allocated to the role, maintaining all work areas in a tidy and orderly manner PERSON SPECIFICATION: Good administration experience Confident, clear and articulate communication skills both orally and in writing. Well presented, appropriate to a professional business environment. Pleasant telephone manner, speaks clearly and fluently Ability to work in a planned and organised way - ability to multitask Monitors and maintains quality and productivity. Methodical, accurate and consistent even when under the workload and/or time pressures. Ability to supervise and direct available staff Adapts and fits in well, able to work independently and within a team Ability to build effective relationships with managers, staff and clients An awareness of the need for confidentiality Experience using Microsoft office A professional, polite, enthusiastic and welcoming approach A willingness to assist colleagues and clients achieve successful outcomes Has a proactive approach and will take responsibility for tasks and issues. Capable of taking initiative and finding solutions to problems and implementing systems for better smoother ways of working Legal Secretary, Legal Administration, Admin, Residential Conveyancing, Commercial Property, Wills Tax, Trust and Probate, Float Secretary, Family Legal Secretary, Litigation, Solicitors, Civil Litigation, Secretary, Legal Assistant, Digital Dictation, BigHand, Document Production, Law Firm, Legal. Team Assistant.Legal Executive. Legal Assistant, Property Lawyer. Cambridge, Saffron Walden, Newport, Great Chesterford, Bishop Stortford, Great Sampford, Henham, Great Dunmow, Linton, Duxford, Stansted Mountfitchet, Sawston, Great Shelford, Quendon

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