Band 4 Medical Administrator

Band 4 Medical Administrator We are seeking a highly motivated and enthusiastic individual to provide and co-ordinate administrative services for the Continuing Healthcare Team including for example, the preparation of agendas and minutes, taking appropriate follow-up action as required. Supporting the team with the management of projects, gathering information and undertaking enquires as and when necessary for the head of department, teams and the department. Location: Ashford, Kent Temporary: Expected to last 2 months with possible extension Hours per week : 37.5 hours per week Salary: £11.50 (Umbrella) or £10.50 per hour (PAYE) Key Skills: Highly organised with administrative experience in a healthcare setting Attention to detail Accurate and quick data input IT literate with competency in Microsoft applications Excellent telephone manner Flexible approach to working Role specific duties and responsibilities Taking telephone calls for the clinical CHC team when out of the office and expected to use their initiative to deal with phone calls and messages Sorting and prioritising all incoming mail and e-mail, distributing as appropriate Managing the electronic diary for the clinical CHC team, including arranging and changing appointments, prioritising these as appropriate Undertaking administrative duties such as photocopying, faxing and mail-out distributions Ensuring all urgent and/or confidential communications are received and distributed from/to relevant parties in a timely manner Organising and planning events as necessary including producing/providing supporting information material Supporting teams in project management and participating in department events Inputting, monitoring and checking data, required for finite and ongoing projects within the teams Working with all team members in the collection of information for performance reporting on relevant team projects Acting as a point of contact for the team, dealing and responding effectively with complex queries from stakeholders and passing on relevant information to appropriate team members sensitively and autonomously Ordering stationery as required Running and collating reports which may include reports to the Board and senior management as required Developing and maintaining effective electronic and paper filing systems, to ensure that information is kept securely and is accessible to other members of the team To provide administrative support including when appropriate to all team members to support a range of department initiatives Providing guidance and advice on relevant policies and procedures Participate in Research and Development activities as directed To carry out other appropriate delegated duties as required To facilitate flexible working, although this is the post holder’s primary role, s/he may be required to undertake work in another role or team, commensurate with the grade of this post, to utilize the post holder’s experience and skills and maximize the efficiency of the organisation All successful candidates will have to undergo a DBS check prior to placement.