LEGAL SECRETARY

Maze Recruitment Services Limited ,
Bedford, Bedfordshire
More Details
Job Type: Full-time
Salary: £19,000 per annum

Overview

JOB TITLE: LEGAL SECRETARY - CONVEYANCING or COMMERCIAL PROPERTY experience SALARY: £19,000 - £22,000 - depending on experience LOCATION: Bedford HOURS OF WORK: 9am - 5.30pm Monday to Friday Main Purpose of the role: We are currently seeking an experienced Legal Secretary to work within a Residential team based at Bedford Providing support to the Fee Earners Having direct client contact, via telephone, email and face to face. Copy type work using a digital dictation system Audio typing letters, general correspondence, legal documents and court forms as requested by the Solicitors Preparation of all conveyancing forms and reports Responsible for submitting applications on the Online Land Registry Portal Completing AP’1’s, preparing SDLT forms, TR1’s, DS1’s, RX’1 and UN1’s Deal with Land Registry applications and bankruptcy searches Creating new clients and information in the database with full and accurate data, in line with the company’s file opening and entity creation procedures Maintain the in-house database in line with the company’s procedures and the Data Protection Act, ensuring that all data is accurate and up to date at all times Ensure that all typed work is accurate and proof-read before being handed to the fee earner Prepare correspondence, documents (including track changing) and enclosures as applicable ready for signature and ensure all relevant enclosures are attached to the main document ready for posting Extensive client liaison - communicate a professional manner with clients, internal staff on the telephone and by email, relaying messages and providing assistance where possible Prompt administration of files such as opening and closing, billing, recording undertakings, archiving, etc., as directed by the fee earner Filing, both paper - manual and electronic At all times comply with all relevant legislation and regulations as directed by the firm (e.g. client confidentiality, anti-money laundering, Solicitors’ Regulation Authority and The Law Society rules, Solicitors’ Accounts Rules, Data Protection Act, etc.) Filing confidential client correspondence. In all dealings with clients and others, internally and externally, behave professionally, helpfully and courteously at all times and ensure the positive representation of the firm Work as part of a team when work is requested by any other fee earner Ensuring departmental systems and firm-wide procedures are followed. PERSON SPECIFICATION: Legal secretarial experience within Residential Conveyancing or Commercial Property would be ideal Strong secretarial skills Excellent working knowledge of Microsoft Office Confident, clear and articulate communication skills both orally and in writing Pleasant telephone manner, speaks clearly and fluently Ability to work in a planned and organised way, but has the ability to multitask Manages time effectively Methodical, accurate and consistent even when under the workload and/or time pressures Adapts and fits in well, able to work independently and within a team Awareness for the need for confidentiality Accurate typing speed of 60 wpm Willingness to work well as part of a busy, friendly team Legal Secretary, Residential Legal Secretary, Float Secretary, Wills, Tax, Trust and Probate, Litigation, Solicitors, Civil Litigation, Secretary, Legal Assistant, Digital Dictation, BigHand, Document Production, Law Firm, Legal. Team Assistant. Commercial Property, Residential Conveyancing, Legal Executive. Legal Assistant, Property Lawyer. Bedford, Milton Keynes, Biggleswade, Sandy, Clapham, St Ives, Cambridge, Huntingdon, Houghton, Godmanchester, Hilton, Ely, Chatteris, Haddenham, Grantchester, Abbots Ripton, Warboys, Sawtry, Buckden, Little Paxton, St Neots

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