Payroll Officer

Important information during Covid-19 Our office is temporarily closed during COVID-19, however, we are still monitoring emails. This is to follow government guidelines and to keep our staff and the general public safe. All of our positions are currently on hold as requested by our clients with the view once we return to normality they will once again be live. With this in mind you are welcome to apply to us to prepare: All emails and applications are being monitored during this time. Payroll Officer Location: Rayleigh, Essex Hours: 30-35hours per week, Monday - Friday 9-5pm, 1-hour unpaid lunch. Salary: Up to £14.00per hour, dependent on experience Holiday: 28 days including bank holidays Must have Full UK Licence and own car To ensure the smooth and compliant running of the payroll department and personnel filing system for the company. To ensure wage budgets are met/agreed. To protect the company from tribunal claims. To protect the company from loss due to unearned wage payments. To work independently and as part of a team in a time sensitive environment. To maintain confidentiality. Systems used: Templa Management System and/or Select Pay Duties: To be fully competent and efficient in completing the company’s payroll processes on the payroll computer system provided. To request further training where inadequacies are highlighted. To complete the company’s payrolls ensuring employees receive their correct pay. Put checks in place to ensure the company does not pay out any unauthorised or undeserved payments. Correct/reclaim any over paid monies. To ensure all approved employees are entered onto the payroll system and send a welcome email providing them the information/ access to the information they require about their employment. To complete all legislative requirement checks of employee documentation proving eligibility to work in the UK. To maintain a useful, up to date, and competent filing system of all personnel files. Ensure leaver’s information is archived for the legislative length of time. To log all personnel issues and payroll information onto the company’s payroll system including holidays/sickness etc. Request assistance to deal with HR matters from HR Manager or Practical HR. To check receipts against claimed expenses. To ensure expense forms are apportioned to correct department code/site/company/chargeable etc. Log Extra payments correctly to ensure, if applicable, invoicing/charging of time is completed. Ensure correct charging across companies. To prepare the appropriate PAYE & Attachment reports in time for payments to be made. To maintain a good filing system of the payroll print outs for easy access for the accountants. To ensure all leaver’s paperwork is processed and correct. To be aware and up to date with all the latest payroll procedures and controls including Government policies and requirements. To be aware and up to date with all the latest documents and procedures relating to Maternity pay, sickness, PAYE and tax. To be aware of all the Company’s policies and procedures relating to pay and personnel and offer assistance to employees with queries relating to them. To ensure you make yourself familiar with all clients details, including site addresses and special requests. To ensure good liaison with area managers and site managers to ensure the flow of two way information to ensure payroll can be completed accurately and on time. To confirm via email employee information/disciplinary processes/HR correspondence and record/save on employee file. Record changes affecting net wages, for example exemptions, and loan payments for each employee to update employee master payroll records. Maintain and administer workplace pension scheme. Process NEST contributions Follow written process for giving information to SMP/SSP employees Assist with HR/TUPE administration and procedures To cover/assist when there is sickness or holidays within the admin/office department To provide payroll information as and when requested by management team Ensure all employees received their payslips/P45s/P60s as applicable Process relevant Inland Revenue forms including P45, P46 ,P60 etc. Prepare information to assist in the provision of information to external agencies in relation to references, Child Support Agency’s questionnaires, etc as required. Reply to requests for references To ensure all employees photos are entered onto payroll system To ensure employees are entered onto Telelog and have PIN number cards Complete National Statistic requests on payroll subjects.