Receptionist - Gatwick

Expanding Accountancy firm based in Gatwick seek an experienced Receptionist Administrator to provide administrative and front of house to their busy office. this role will be a contract with a possibility to go permanent. Core duties will include the following: Reception Cover To answer all incoming calls in a timely fashion and announce calls To greet all visitors coming into the reception area with the utmost professional courtesy and respect To be the point of contact for visitor parking and to monitor and keep records of bookings for such visitor spaces To book meeting rooms, liaise with all staff and co-ordinate the booking system to ensure it is kept up to date To cover set up of meeting rooms (layout/screen/projector/lectern etc) and restore the room to standard set up after use To ensure all meeting rooms are fully equipped with relevant collateral (note pads, pens, flip charts, computers, IT screens etc.) To prepare refreshments for meetings and office events To order lunches and canapes for events as required To support office events when required (may include some early mornings and late afternoons with notice) To book couriers, flowers, taxis for clients and staff as required To update the internal telephone list and distribute copies to the office To monitor the catering supplies for the office client kitchen and perform regular stocktakes Keep accurate records of office visitors and ensure all office visitor passes are returned at the end of each day Entering business development activity and data onto the firm’s sales contact database Arranging seminars, workshops etc Assisting with client and networking events Manage outgoing post requirements for the office Ideal Candidates must have the following Excellent communications skills Strong team working ability and a positive, enthusiastic attitude Demonstrate experience with MS Word, MS Excel, MS PowerPoint and related programs Ability to remain discreet working with confidential matters Forward looking thinker, who actively seeks opportunities and proposes solutions in a timely manner. Commitment to, and enthusiasm for, client service and delivery Ability to work co-operatively and effectively within the team and the organisation Ability to proactively manage diaries, utilising pre-planning skills to ensure all bookings are achievable. Ability to manage multiple tasks simultaneously, solve problems, manage and meet the deadlines and maintain a high quality of work. Possess a personal presentation that reflects a professional image and the values of the organisation GCSE English and Maths