Purchasing Controller

Purchasing Controller – 5 BAGLIONI HOTEL LONDON The Hotel Overview An Italian heart beats in the heart of London Baglioni Hotel London is situated in the heart of London in the Royal Borough of Kensington and Chelsea, opposite Hyde Park with an enchanting view of the park and Kensington Gardens. Only a few minutes’ walk from Kensington Palace and the Royal Albert Hall, close to many of London’s best museums like the Victoria & Albert Museum and iconic department stores such as Harrods and Harvey Nichols. Member of the family/privately owned Baglioni Hotels with properties in Rome, Venice, Milan, Florence, Maldives, Punta Ala, as well as in France. A member of Leading Hotels of the World, offering an “unforgettable italian touch” in the heart of London. A Luxury boutique hotel with 49 Suites and Signature Suites and 18 spacious rooms, many with stunning views overlooking Hyde Park. A unique concept of Italian cuisine, daily Signature Aperitivo as well as the Traditional Afternoon Tea with an Italian twist at Brunello Bar and Restaurant with seated outdoor terrace. It features also a cocooning SPA as well as GYM with natural daylight Event Space: Kensington Suite with natural daylight for up to 30 guest boardroom style and 70 guest theatre style Clubino: Private club for exclusive hire for up to 180 guests. Our hotel team has an exciting and challenging task requiring business skills, operational experience and above all the ability to work together as a motivated team as we serve our guests and colleagues. A fantastic opportunity has arisen here at the Baglioni Hotel London. We are currently looking to recruit a talented and passionate Purchasing Controller to join our Finance team. Main Responsibilities: FINANCIAL To ensure that hotel expenses are minimized through the use of effective purchasing and by obtaining the most competitive prices for goods and services To keep inventories as low as possible to properly supply the operation's needs and maximize inventory turnover and space utilization - effective control of Food and Beverage resources To ensure that inventory items are stored properly and issued in first in first out (FIFO) rotation to minimize wastage and spoilage - quality and Quantity control of the items purchased To be aware of all cost in the Materials Department and to recommend measures of control To advise the Financial Controller of unusual or remarkable cost of purchasing and consumption of inventory and non-inventory items. Recommends practices to reduce such cost including alternative sources for products To enforce all operating and control procedures to ensure that movement of goods into and within the hotel is properly accounted for OPERATIONAL To assist and coordinate all product and purchase specifications from the various heads of department by means of a purchase request (PR) and maintain files of these purchase request together with purchase orders (PO) To acquire three (3) price quotations from various sources to determine the lowest cost while maintaining the best quality for any item(s) requested by the different departments To assist in the creation and maintenance of certain computer data namely: Inventory Items, Par Stock, items to be included as inventory items, re-order points, item listing, Purchase Orders, Unit of Measure, and inventory levels for all items maintained in inventory To coordinate purchase specifications for food and beverage in conjunction with purchasing, receiving, and issuing To ensure that every department in the hotel receives goods and services as required and to the standards they have specified at the best possible price To ensure that all company policies, procedures and minimum standards are adhered to in the Purchasing Department To meet with suppliers, representatives and to obtain information, specifications and quotations on any item required. Locate vendors of materials, equipment or supplies and interview them in order to determine product availability and terms of sales, and invite them for tendering To handle all correspondence, negotiation and procurement to the best advantage of the hotel To assist in the selection of reliable regular supplies for all inventory items and to obtain weekly or bi-weekly price list for daily produce and other food and beverage To place all orders for the inventory items based upon established and audited par stocks and inventory levels To operate and use the computer in accordance with established procedures To keep F&B Management, Financial Controller, and General Manager up to date with financial performance of F&B Departments To arrange for disposal of surplus materials To be responsible for Purchases for Food & Beverage Department To manage the inventory of Food and Beverage, and operating equipment ADMINISTRATION To assist Management with the development and maintenance of a detailed Company Operations Manual that reflects policies and procedures, work processes and standards of performance within the Purchasing. Ensures annual review to accurately reflect any changes To assist with the preparation and regular update of the Purchasing Departmental Budget, in close cooperation with the Financial Controller ensuring targets are met and costs are effectively controlled To establish and maintain historical data and a library of catalogues referencing; suppliers, price list whilst maintaining vendor files and historical files To resolve vendor or contractor grievances, and claims against suppliers To cost recipes, update Purchases prices and recipes in Scrigno Economato To target driven operations, successfully achieving budgetary cost of sales target and investigating anomalies To review purchase order claims and contracts for conformance to company policy To prepare and process requisitions and purchase orders for supplies and equipment To be responsible for Material Control, i.e. data inputting, month end task and anything listed within Material Control Manual – also separate notes are available for guidance If you feel you have the experience, personality and commitment required to fill the position of Purchasing Controller , please send your full CV in application. To apply for this position, you must be eligible to work in the UK This is a full time position. Baglioni (UK) Limited is an equal opportunities employer, and candidates must be available for a face to face interview. The Package Our teams enjoy a competitive salary and an exciting range of benefits; a few that may tempt you are: meals on duty, Simply Health Cash Plan – Level 5, loyalty scheme bonus, discounted rates in our Main Restaurant, Spa and across the collection, and training and development opportunities. This job was originally posted as www.caterer.com/job/89817824