Commercial Assistant

Job Purpose We are currently recruiting for a Commercial Assistant to support our busy and growing team, based in Weybridge. Please note, you will be required to undergo a BPSS Clearance pre employment if you were successful in this role. Responsibilities Responsible for reviewing on-site spending and ensuring projects are invoiced correctly and in timely manner. Manage Work In Progress on a monthly basis’s taking ownership of the operational process. Identify opportunities and entitlement for chargeable works under the project (BCP) process to enable income recovery for chargeable works & manage the admin process. Ensuring that purchase orders are correctly detailed and coded to ensure they are captured in the correct revenue stream (core, pass through, variable cost, reactive maintenance fund) to support income recovery. Liaison with site operations team to resolve queries/anomalies in PO classification and to ensure orders are raised in an accurate and timely manner. Completion of weekly payroll for cleaners and entry of overtime for monthly salaried staff members. Supporting the wider team in understanding contractual obligations, and identifying entitlement through providing written guidance, training, and acting as a ‘knowledge centre’ in relation to commercial matters. Implementing, developing and documenting process improvements to improve the commercial performance of the Weybridge portfolio. Assist in providing all necessary reports and information required by commercial and finance teams to ensure accurate financial reporting. Taking operational ownership of the supplier matrix, to identify opportunities for cost savings, and ensure effective management of order renewals. Identify opportunities and provide information to the Commercial Team to ensure that Contract Variations are processed effectively. Ensuring procurement initiatives including the use of preferred supply chain is maximised on the Weybridge portfolio. Dealing with new vendor request, Manual PO and exceeding authority process for one off payments. Dealing with subcontractor invoice queries and the raising of retrospective purchase orders. Participation in client meetings regarding finance issues. Ensuring that the commercial position of Interserve is protected at all times and that Weybridge is compliant with Commercial Policies and Delegated Financial Authority processes are adhered to. Provide ad-hoc contract management support and commercial support to the DEFRA Contract team, as required. What we are looking for Previous experience of working within a commercial department. Previous experience of Facilities Management or a multi-site operation. Previous knowledge of commercial contracts. Experience of assisting with the development and management of commercial processes and procedures. Computer literate including working knowledge of MS packages including Excel. GCSE (or equivalent) in English and Mathematics. A high degree of financial, commercial and customer awareness. Excellent numerical and communication skills. Ability to thrive in a highly pressurised and dynamic environment. Ability to think ahead, identify new opportunities and create new and innovative approaches to work related issues.