Legal PA Real Estate 13 Month Contract

Alexander Mae Ltd ,
Bristol, Bristol
More Details
Job Type: Full-time
Salary: £24,500 per annum

Overview

The Company: Our client is a legal law firm who are approachable, knowledgeable and straightforward. They are proud their people and their culture. They are known to deliver on client service and sector-based knowledge for their clients. Attracting professional, friendly and talented staff, is genuinely important to them The Job: We are delighted to be assisting our client for a PA for our client in their Real Estate team, to cover a maternity leave contract of 13 months. The main purpose of this role is to provide highly professional, effective and proactive PA support to a very busy team of Paralegals and a Senior Associate. Responsibilities will include: Dealing with enquiries from clients, colleagues and third parties and providing effective transfer of information Attendance of and contribution to the weekly Paralegal team meeting including note taking and distribution Proactively taking responsibility for travel arrangements, conference bookings and meeting room bookings in advance Anticipating and avoiding potential diary clashes, providing conference dial in or VC details for all organised meetings in advance Monitoring and assisting with management of mailboxes Ownership and management of relevant email distribution lists Playing an active role in managing the billing process and working closely with our accounts team Mapping and submitting property searches as required Collating and processing of expenses including proactive management Working closely with colleagues to ensure all admin is dealt with in a timely manner including:- Filing, scanning of post, drafting correspondence and communications File opening, assisting with CDD requirements, closing/arranging off-site storage of files Checking, registering and scheduling title deeds Highlighting training needs and delivering coaching and training sessions where needed Assisting with ad hoc IT queries and liaising with IT team to resolve, particularly for new joiners Developing and maintaining exemplary positive internal and external client and PA relationships Assisting with the welcome and training of new joiners to the team Working closely across teams to ensure work is completed by the appropriate persons The Person: For this role our client is looking for someone who has relevant legal PA & administration skills and experience, who is able to use their own initiative, has first class organisational skills and can be an integral team player. Has an enthusiastic and positive approach Excellent organisational skills and the ability to prioritise work Has the ability to work under pressure and to tight deadlines Excellent written and verbal communication skills with strong attention to detail Understands the importance of confidentiality, discretion and diplomacy Excellent IT skills (Microsoft word, Excel, Outlook) The Benefits: Super benefits to include 5% contributory pension, private medical insurance, travel insurance, life assurance, gym membership, cycle to work scheme and child care vouchers The Hours: Monday – Friday 9am – 5pm, 35 hours per week The Location: Central Bristol, no car parking. The Salary: Up to £24,500 - £26,000

People also viewed