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Reed
,
Salisbury, Wiltshire
Accounts Assistant
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Contract Type: Contract |
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Salary: £9.94 per hour |
Overview
I am currently recruiting for an Accounts Assistant based at a well known client based in Salisbury . Job Role: To provide a wide range of administrative services which may include taking minutes at meetings, diary/travel arrangements, attending to visitors, word processing and document production. To be a point of contact for a Service function and provide appropriate and timely information and advice to callers. To undertake project tasks or more specialised administrative work relating to a specific function or department. To create, maintain and interrogate data systems, ensuring the integrity and safekeeping of all data. To provide training and support to all staff across the Service and to new Team members. Specific Responsibilities: -Ensure all invoices are valid and correctly addressed, sort and match invoices to orders where appropriate. Scan all invoices into system, which generates a unique system number for that invoice when saved to the system. Register all scanned invoices, code correctly, to be distributed to budget managers via web. -Maintain Accounts Payable system for any invoices that are rejected or wrongly distributed, diverting to the correct budget manager or dealing with the problem as required. -Deletion of 'old' invoices on the register that may need removing. Filing of processed invoices and orders into files numerically to enable ease of access should a query arise. Deal with queries politely and efficiently. -Maintain the 'Invoices Awaiting Payment' file and 'Outstanding Orders' file to avoid delays in payment. Raise debtor invoices and follow up payment. -Obtain a countersignature on any payment over £25,000 from a Service Director before posting. Post out all remittance slips/cheques produced from the payment run. Maintain the list if signatories and update as necessary. -Safely and securely deliver all income collected to the Bank, and cash Imprest cheque when required. -Reconciliation of Purchase cards and petty cash accounts, then journal details onto the General Ledger. -On a rota basis, chair and take minutes for departmental meetings. -Ensure all paperwork and invoices are filed appropriately -Act as a point of contact to support and assist with finance queries and provide appropriate advice or training and support to existing Service employees to raise requisitions and understand our purchase procedures and policies. Please 'Apply now' for more information