Company Secretarial Assistant

Our client has a permanent vacancy for a Company Secretarial Assistant. You will need to be very organised, friendly, pro-active and confident person to work in the busy company secretarial team. You will be responsible for carrying out company secretarial tasks, predominantly for private companies. The ideal candidate will be familiar with UK company law. Experience of working in professional practice (such as a law or accountancy firm) might be useful. Experience in and confidence when using Diligent software (was Blueprint) is essential - we need someone able to use Diligent confidently every day. Main responsibilities Incorporations: Using Diligent, incorporating companies (limited by shares and by guarantee), property management companies and LLPs - more than 150 electronic incorporations a year. Preparing both hard copy and electronic statutory books to be supplied to internal legal staff and external clients. Company secretarial: Providing excellent company secretarial services to a wide range of clients, from single companies to large groups of well-known companies. Assisting with the maintenance of the statutory records and documents of our 330 client companies, managing the relationships with shareholders and providing input into corporate restructurings. This will include audits and updates of the records of group companies for clients. Assisting with advising on registers of people with significant control (PSC registers). Using Diligent daily. Electronic filing using Diligent, and occasionally web filing documents at Companies House. Drafting a wide range of board and shareholder resolutions including resignations, appointments, share allotments, name changes and company dissolutions. Preparing dormant company accounts. Dealing with administrative tasks relating to company secretarial matters. Helping with daily post forwarding for our registered office service clients. Property management companies: Providing excellent company secretarial services to property management companies and property developer clients. Dealing with handovers of residents’ management companies to residents. Skills and qualifications Technical skills: Confident using Diligent Good use of grammar. An eye for detail and able to spot errors. Good IT skills. Able to use Word and Excel. Innovative and able to find the most efficient ways to carry out tasks. Able to work in a busy team. Personal skills: Has common sense and a positive "can do" attitude. Able to work independently with a good sense of responsibility and ability to "own" a task until it is completed. Organised, efficient and precise. Open minded about developing and adopting new ways of team working. Self-confident and not shy of asking questions. Demonstrates initiative and really thinks issues through. Good communicator who is professional and friendly. Enjoys working in a small team which is part of the wider corporate division. Due to the large number of responses we receive it is not always possible to respond to every application. We will only contact those candidates short-listed for this role. If you have not heard from us within 7 days please assume you have been unsuccessful on this occasion. If you wish to apply for further roles please do so. We will retain your details on file and contact you should a suitable vacancy become available.