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Office Angels
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Watford, Hertfordshire
Global Mobility Assistant
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Job Type: Full-time |
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Salary: £24,000 per annum |
Overview
Global Mobility Assistant Role Type - Permanent Location: Watford Hours of Work: 09:30 - 17:30 The Role Our Global Mobility team supports the talent strategy by facilitating and managing assignments all over the world. Working as a pro-active member of the team you will provide full assignment lifecycle administration support to the business stakeholders and the assignee directly. You will be able to demonstrate a highly organised and efficient approach with a pragmatic client focused service. The role is challenging and exceptionally diverse and you will possess and further develop a wide range of professional skills. This position reports to the Global Mobility Assistant Manager and is based in Watford. The Responsibilities. Liaise closely with functional GM Advisers and the GM Assistant Manager to ensure streamlined processes are delivered to all key stakeholders Follow detailed process flow and local work instructions to support the administration of the full assignment lifecycle Deal with international assignment application forms, updating systems and supporting queries. Administer the on-boarding of all inbound to the UK and returning assignees and the departure of all outbound from the UK assignees based on the information received from GM Advisers and GM Assistant Manager Communicate with all relevant parties throughout the on-boarding and departure process, e.g. GM Coordinators, overseas GM teams, third party providers, payroll, etc. Initiate services of third party providers e.g. relocation partners, temporary accommodation, immigration providers, tax services, etc. Act as a first point of contact for the third party providers. Ensure all compliance checks are carried out effectively and correctly including right to work checks Maintain up-to-date databases e.g. SAP, Success Factors, Link Enterprise, Excel Produce assignment documentation based on information received from GM Advisers and GM Assistant Manager Produce ad hoc letters which fall outside of the standard assignment processes Forward standard correspondence to assignees and third party providers Post assignment opportunity vacancies on the GM website Respond to all email and phone queries in a prompt and professional manner Manage GM central inbox and reply promptly to all the allocated queries Maintain clear, orderly and up-to-date assignment folders Complete all required tracking and store personnel files on the shared drive for all new assignees ensuring that all required documentation is included Review and process invoices against quotations/policy/terms and conditions to ensure figures are correct and liaise with third party vendors to resolve any incorrect invoices Experience: Able to demonstrate some previous experience working within the field of international assignments or global mobility or expatriate management A background or specialist knowledge within tax and/or immigration and/or HR You will be well organised, a strong communicator, able to prioritise and work under pressure, and have a thirst for knowledge and self-development You will possess good interpersonal skills as you will be dealing with assignees and senior stakeholders on a day-to-day basis Good IT skills which can support assignment tracking especially Excel The ideal candidate will be well organised, able to prioritise and work under pressure and be able to manage sensitive and confidential information The ability to work on your own initiative but also contribute to a high performing team. Completing tasks accurately This is an unrivalled opportunity to provide both operational and strategic support to assignees and the business areas whilst growing your own technical and professional skills Office Angels acts as an employment agency for permanent recruitment and an employment business for the supply of temporary workers. Office Angels UK is an Equal Opportunities Employer. By applying for this role your details will be submitted to Office Angels. Our Candidate Privacy Information Statement explains how we will use your information - please copy and paste the following link in to your browser: https://candidate-privacy