Project Management Co-ordinator - German speaking

Job Title: Project Management Co-ordinator - German speaking Location: Purley Surrey Salary: £20/£25K depending on experience plus Job Summary An exciting opportunity has arisen for a German speaking Project Co-ordinator to assist and support the international client services team. The Project Management Co-ordinator requires excellent communication skills in both German and English and will have the ability to administrator and balance a number of projects by assisting Account Managers with their projects; and carrying out specific language-based responsibilities. Job Responsibilities To assist a Senior Account/Project Manager, Client Services Director or Account Director in all duties as and where needed. To provide assistance within the Client Services department as required including but not limited to; organizing proofs, packshots, sample shootings, couriers, assisting with quotes, setting up jobs on internal 'Traffic’/scheduling system, coordinating Account Managers mailboxes in absences. To assist in ensuring projects are completed to the highest standard and to deadline. To communicate with clients professionally, building client relationships to inspire trust and confidence in the Company. Maintain excellent standards of spoken and written communication in German and English. Under guidance of a senior team member, liaise with the Studio Manager, Design and Artwork departments, giving adequate notice for jobs to be scheduled for production. Learn to analyse, understand, question and challenge German client briefings. To assist in writing briefings for internal design, photoshoot and digital artwork projects. To attend briefs to the design or artwork team on individual projects as required. To assist in effectively managing the timing and execution of the internal design and artwork process as required. Organise photoshoots, get quotations, book photographers and home economists, organise/source product samples, write photo briefings under guidance etc. Proof-read all designs and artworks you are assisting with, whilst learning to ensure brand consistency across the product range. Learn to ensure that projects comply with all current client design and artwork guidelines. Keep full track of all live projects you are assisting on and be able to give a full account of the status of each project at any given time. Work closely with the Account Managers to enable you to manage client expectations and make sure that all deadlines are met. Assist with the preparation of invoicing with the Client Services Department as required to ensure all projects are invoiced promptly and within company timelines. Job skills and qualifications To have at least one years’ strong administration experience. To be fluent in German (speaking and writing) is essential. You will have experience in MS Office (Outlook/Word/Excel). You will be able to balance and own your own workload. You will be flexible and able to co-ordinate multiple projects in a fast-paced environment. Attributes Conscientious, reliable, good attendance and timekeeping standards Excellent attention to detail and works with precision Effective project manager, able to manage workload Honest, trustworthy, and able to work unsupervised Demonstrates initiative, is creative and contributes ideas Pragmatic approach to problem solving without cutting corners Friendly, approachable, respectful and a positive team player. Flexible, adaptable, calm whilst working under pressure Professional with excellent communication skills. Proactive, takes ownership of daily tasks with a can-do attitude. Must be able to work flexibly to meet the needs of the business